Department of Mines and Geology


	Achievement
	MINES AND GEOLOGY DEPARTMENT

RTI

RTI CONTENTS

CHAPTER

Introduction

Organization, function & duties

Power & Duties of Officers & Employees

Procedure followed in decision

Norms set to discharge of functions

Rules, Regulation, Instruction, Manual and Records for discharging functions

Categories of documents held by the Public Authority under its control

Directory of Officers & Staffs

Monthly Remuneration received by the Officer & Staffs

10.

Budget allocated to each agency

11.

Revenue Receipt for last two years

12.

Information available in electronic form

13.

Particulars of facilities available to citizens for obtaining information

14.

Names, Designation and other particulars of Public Information Office and Assistant Public Information Office.

15.

Monitoring Cell

CHAPTER 1

Introduction

Background, objective/purpose of this Information Hand Book.

The object for preparation of this handbook is to give an idea of transparency, accountability and openness in
Government Administration under Right to Information Act, 2005. This information handbook pertains to Mines,
Minerals & Geology Department sets out the obligation of Public Authorities concerned under Section 4 (1) of the Right
to Information Act, 2005.

Who are the intended users of this handbook? All citizens, civil society organization, public representatives, officers
and employees of public authorities including Public Information Officers and Assistant Public Information Officer and
Appellate Authorities, Central and State Information Commission etc.

Organization of Information:

The information of origination is given chapter wise in the Index.

Getting Information:

The detail information is given in the Notification No. 230/GEN/DOP dated. 22.12.205 issued by Department of
Personnel, AR & Training.

Name & Address to whom contacts:

1. Mr. Upen Shilal, Joint Director, Mines, Minerals & Geology Department.

2. Mr. T . Adhikari, Asstt. Chemist., Mines, Minerals & Geology Department, Government of Sikkim.

CHAPTER 2

Organization, Function and Duties

Section 4(1) (b) (1)

Particulars of the Organizations, functions and duties:

Name & Address of the organization:
Mines, Minerals & Geology Department, Government of Sikkim
Below Secretariat Gangtok.

II.

Function and Duties:
1. Control and conservation of entire Mining and Geological activities in the State.
2. Regulation and Development of the major minerals according to National Minerals Conservation Policy.
3. Grant of Certificates of Approval, Prospecting Licenses, Mining Leases for the exploration and
exploitation of various major minerals.
4. Levying and collection of royalties on major minerals.

5. (i) Identification of unstable areas in collaboration with other concerned department suggestion of
remedial measures thereof.
(ii) Chemical and Bacteriological studies and examination of water for public use.
(iii) Chemical and Bacteriological test and examination of food and other items with respect to adulteration.
(iv) To investigate for and develop mineral water resources for public benefit.
(v) To install seismograph station and compile seismic data.
(vi) To carry out geo-technical studies of flood behavior of the two major river systems of Teesta and Rangit
rivers of Sikkim.

6. Formulation of policies connected with development and conservation of mineral resources including minor
minerals which is controlled by Forest Department of the State.

7. Participation in joint ventures for mineral resources utilization in the State.

8. Training of Personnel.

9. Administrative control of Department buildings.

10. Matters relating to Sikkim Mining Corporation and other Mining Corporation in the State.

11. Public Services Statutory Rules of the Services with which the Department is concerned.

CHAPTER 3

POWER AND DUTIES OF OFFICERS AND EMPLOYEES

Secretary:
The Secretary of the State Mines, Minerals & Geology Department functions as the Head of the Department and is
responsible for overseeing that the policies of the government is implemented in its letter and spirit. She accords
approval and sanction to all proposals as per the power delegated under the Sikkim Finance Rule. Besides that she
exercises administrative powers as prescribed under the rules.

Principal Director:
Function and duties acts as the head of office and looks after all works pertaining to administration, Geological, Mining,
Laboratory & Accounts Section.

Director :
Director is the overall incharge of administration, Geological, Mining, Accounts & Laboratory Section. He also acts as
the vigilance officer for the Department.

Additional Director (I) :

Additional Director (I) is designated as the Managing Director of Sikkim Mining Corporation of the Sikkim
Mining Corporation and holds the charge of SMC affairs.

Additional Director (II) :
Looks after the administration, accounts, lab section and all field activities of the Department, all matters pertaining
to Govt. of India.

Joint Director (Geology):
Joint Director (G) is incharge of all field activities and holds additional charge of accounts.

Joint Director (Mining):
Looks after Mining Engineering related works and regulation of minerals as under MMDR Act, 1957.

Joint Director (Lab):
Looks after Lab. wing.

Senior Geologist:
Looks after Geological, Geotechnical investigation and issuance of Stability reports.

Senior Engineer (Mining):
Looks after Mining Engineering related works and regulation of minerals as under MMDR Act, 1957. In addition he looks
after the administration section of the Department.

Senior Chemist:
Looks after the lab. section of the Department.

Assistant Geologist : looks after Geological, Geotechnical investigation and issuance of stability reports.

Assistant Engineer (Mining):
Looks after Mining Engineering related works and regulation of minerals under MMDR Act 1957.

Assistant Chemist:
Looks after the lab section of the Department.

Under Secretary:
Under Secretary initiates all proposals pertaining to administration as well as general works. She assists Jt. Secretary.
She is appointed as Asstt. Public Information Officer of the department and she is also appointed as Record
Officer of the Department.

Office Superintendent:
The main responsibility is to supervise that all files and papers are timely put up by the subordinate staffs and to
forward the same to the next higher officer with his details notes/comments/suggestion duly quoting relevant rules
and instruction of the Government as quickly as possible.

Sr. Accountant:
Sr. Accountant is responsible for timely preparation of all bills, maintenance of proper accounts/cash book, vouchers
and to supervise his subordinate staffs.

Jr. Accountant:
Jr. Accountant is responsible for timely preparation of all bills, maintenance of proper accounts/cash book, vouchers.

Head Assistant:
H.A is responsible for all Adm works, preparation of data, list, timely disposal of files/papers etc.

Along with him other ministerial staffs also works under office superintendent and similarly other subordinate accounts
staffs works under Sr. Accountant.

CHAPTER 4

GENERAL PROCEDURE FOLLOWED IN DECISION MAKING PROCESS.
Procedure in decision making is being made in accordance with the manual of office procedures.

GENERAL PROCEDURE:

Dealing clerk of the particular section of the department submits the case to the Office Superintendent/concerned
officer in the relevant file of the concerned matter alongwith the reference papers, relevant circular precedent book
etc. The office superintendent/concerned officer after scrutinizing the note of the dealing clerk! Assistant submits a
comprehensive note with his comments/suggestion if any to the section Head or whosoever on the charge. The
sectional head examines the case thoroughly in accordance with the Government Rules/departmental instructions
as may be issued from time to time and submits notes/views/observations to the next higher authority i.e.
Director who in his turn also examines the case and forwards the same to the Secretary of the department with his
view/comments/advice on the matter. The Secretary after going through the full notes/proposal either makes
decision or forwards the same to the Minister- Incharge for approval and cases requiring policy decision are forwarded
to the Chief Minister through Chief Secretary.

CHAPTER 5

For smooth and better function of the department general instruction are being issued and advices are
taken from all officers and field executives through monthly departmental coordination meetings and if necessary
internal orders are also issued.

CHAPTER 6

RULES, REGULATION, INSTRUCTION, MANUAL AND RECORDS FOR DISCHARGING FUNCTIONS.
SECTION 4(1) (B) V

The Sikkim Government Service Rules, 1974

The Sikkim Government Establishment Rules, 1974

The Sikkim Government Service(Confidential ) Rules, 1976

The Sikkim Government Servants Conduct Rules, 1981

The Sikkim Government Servants (Discipline & Appeal)Rules, 1985

The Sikkim Public Service Commission (Exemption from Consultation Regulations, 1986

The Sikkim Government Service(Leave )Rules, 1982

The Sikkim Government Service ( Revised Pay) Rules, 1998

The Sikkim Government Service(Advancement Grade) Rules, 1999

10.

The Sikkim Traveling Allowance Rules, 1980

11.

The Sikkim State Services(Reservation or Seniority)Rules 1980

12.

The Sikkim Government Financial Rules, 1979

13.

The Sikkim Service(Medical Facilities) Rules

Manual of Office Procedures, 1998

15..

Minor Mineral (Development & Regulation) Act 1957.

16.

Mineral Concession Rules, 1960.

17.

Mineral Conservation and Development Rules, 1988.

18.

Other instruction issued by the Government from time to time.

CHAPTER 7

CATEGORIES OF DOCUMENTS HELD BY THE PUBLIC AUTHORITY UNDER ITS CONTROL
SECTION 4 (1) B VI

Copies of Prospecting Licence and Mining Leases.

Copies of Stability Reports issued.

Personal files of all staffs of the department

Duplicate copies of licenses

Part personal files of officers

Guard files of all office orders, Circular and notifications

General correspondence files

Department vehicles files

File of all manufacturing units

10.

Accounts matter files

CHAPTER8

DIRECTORY OFFICERS & EMPLOYEES
SECTION 4(1) B (IX)

SL.NO.	NAME	DESIGNATION	PLACE OF POSTING
1.	Mr. D. P. Sharma, IAS	Commissioner cum Secretary	Gangtok
2	Mr. K. D. Bhutia	Principal Director cum Managing Director (SMC)	Gangtok
3	Mr. A.K. Sharma	Director	Gangtok
4	Mr. Upen Silal	Addl. Director	Gangtok
5	Mr. Vivek Gurung	Joint Director	Gangtok
6	Mr. Nima Sherpa	Joint Director	Gangtok
7	Mr. G.T. Lepcha	Joint Director	Gangtok
8	Mr. S.O. Lepcha	Joint Director	Gangtok
9	Mr. P.T. Bhutia	Joint Director	Gangtok
10	Mrs. Devika R. Gurung	Joint Secretary	Gangtok
11	Mr. P.D. Shangdarpa	Sr. Chemist cum DDO	Gangtok
12	Mr. I.L. Tewari	Sr. Survey Officer	Gangtok
13	Mr. Tilochand Adhikari	Sr. Chemist	Gangtok
14	Mr. Saran Shilal	Asst. Engineer	Gangtok
15	Mr. Keshar Kr. Luitel	Asst. Geologist	Gangtok
16	Mr. Tshering Bhutia	Asst. Chemist	Gangtok
17	Mrs. Sonam D. Bhutia	Private Secretary	Gangtok
18	Mrs. Durga Mala Rai	Private Secretary	Gangtok
19	Mr. Bhim Pd. Bhattarai	Asst. Director	Gangtok
20	Ms. Prakiti Pradhan	Asst. Geologist	Gangtok
21	Mr. Passang Sherpa	Asst. Geologist	Gangtok
22	Mri. Rabindra Kr. Singh	Planning Assistant	Gangtok
23	Mr. Om Kr. Pradhan	Office Superintendent	Gangtok
24	Mrs. Pempa Lhamu Bhutia	Head Assistant	Gangtok
25	Ms. Bhakti Maya Sharma	LDC	Gangtok
26	Ms. Soroti Rai	LDC	Gangtok
27	Ms. Dawa Lamu Tamang	Account Clerk	Gangtok
28	Mr. Narendra Kr. Pradhan	Rigman	Gangtok
29	Mr. Sonam Thendup Bhutia	Scientific Assistant	Gangtok
30	Mrs. Chandra Kala Neopaney	Scientific Assistant	Gangtok
31	Mrs. Ongchen Bhutia	Scientific Assistant	Gangtok
32	Mrs. Chandra Chhetri	Scientific Assistant	Gangtok
33	Mrs. Kala Zangmu Bhutia	Scientific Assistant	Gangtok
34	Mrs. Neetu Singh Baraily	Scientific Assistant	Gangtok
35	Mr. Needup TSh. Bhutia	Technical Assistant	Gangtok
36	Mr. Sonam Pintso Bhutia	Lab Attendant	Gangtok
37	Mr. Bhim Bdr. Biswakarma	Lab Attendant	Gangtok
38	Mr. Dilip Tamang	Lab Attendant	Gangtok
39	Mr. Karma Tsh. Pintso Bhutia	Geodetic Surveyor	Gangtok
40	Mr. Kumar Pradhan	Geodetic Surveyor	Gangtok
41	Mr. Tanka Nath Chettri	Geodetic Surveyor	Gangtok
42	Mr. Athop Bhutia	Driver	Gangtok
43	Mr. Nima Gyaltsen Bhutia	Driver	Gangtok
44	Mr. Manoj Kr. Rai	Driver	Gangtok
45	Mr. Suren Tamang	Driver	Gangtok
46	Mr. Jorden Lepcha	Driver	Gangtok
47	Mr. Chewang Rinzing Bhutia	Peon	Gangtok
48	Mrs. Lhaki Bhutia	Peon	Gangtok
49	Mrs. Lakpa Doma Bhutia	Peon	Gangtok
50	Mr. Pradeep Pradhan	Mali	Gangtok
51	Mr. Karma Tsh. Bhutia	Peon	Gangtok
52	Mr. Dinesh Pradhan	Peon	Gangtok

CHAPTER 9 - MONTHLY REMUNERATION

Name of the Department: MINES, MINERALS & GEOLOGY DEPARTMENT

Demand No:25 (Plan/Non Plan)

Debitable Head :2853-02-02.001-60-60.00.01 SALARIES (Figures in Rupees)

Sl. No.	Name	Designation	Pay in Pay Band (in Rs.)	Grade Pay (in Rs.)	Gross Pay as on January 2016(including DA,HRA & SBCA in Rs.)
1.	Mr. D. P. Sharma, IAS	Commissioner cum Secretary	45,310.00	10,000.00	1,52,378.00
2	Mr. K. D. Bhutia	Principal Director cum Managing Director (SMC)	40,680.00	9,500.00	1,27,428.00
3	Mr. A.K. Sharma	Addl. Director	37,700.00	8,700.00	1,18,432.00
4	Mr. Upen Silal	Addl. Director	34,140.00	8,700.00	1,01,959.00
5	Mr. Vivek Gurung	Joint Director	34,310.00	7,200.00	98,793.00
6	Mr. Nima Sherpa	Joint Director	26,490.00	7,200.00	80,183.00
7	Mr. G.T. Lepcha	Joint Director	26,460.00	7,200.00	80,111.00
8	Mr. S.O. Lepcha	Joint Director	28,000.00	7,200.00	81,651.00
9	Mr. P.T. Bhutia	Joint Director	24,160.00	7,200.00	74,637.00
10	Mrs. Devika R. Gurung	Joint Secretary	24,160.00	7,200.00	74,637.00
11	Mr. P.D. Shangdarpa	Sr. Chemist cum DDO	21,940.00	6,200.00	66,973.00
12	Mr. I.L. Tewari	Sr. Survey Officer	21,020.00	6,200.00	64,784.00
13	Mr. Tilochand Adhikari	Sr. Chemist	21,190.00	6,200.00	65,188.00
14	Mr. Saran Shilal	Asst. Engineer	16,550.00	5,000.00	51,289.00
15	Mr. Keshar Kr. Luitel	Asst. Geologist	16,550.00	5,000.00	49,164.00
16	Mr. Tshering Bhutia	Asst. Chemist	17,080.00	5,000.00	52,550.00
17	Mrs. Sonam D. Bhutia	Private Secretary	20,060.00	5,000.00	57,518.00
18	Mrs. Durga Mala Rai	Private Secretary	21,850.00	5,000.00	61,778.00
19	Mr. Bhim Pd. Bhattarai	Asst. Director	15,330.00	5,000.00	48,386.00
20	Ms. Prakiti Pradhan	Asst. Geologist	8000 (Conolidated)
21	Mr. Passang Sherpa	Asst. Geologist	8000 (Consolidated)
22	Mri. Rabindra Kr. Singh	Planning Assistant	20,980.00	5,000.00	61,832.00
23	Mr. Om Kr. Pradhan	Office Superintendent	16,950.00	4,200.00	48,213.00
24	Mrs. Pempa Lhamu Bhutia	Head Assistant	15,720.00	3,400.00	43,381.00
25	Ms. Bhakti Maya Sharma	LDC	7,170.00	2,600.00	21,162.00
26	Ms. Soroti Rai	LDC	6,600.00	2,600.00	19,891.00
27	Ms. Dawa Lamu Tamang	Account Clerk	6,600.00	2,600.00	19,891.00
28	Mr. Narendra Kr. Pradhan	Rigman	13,190.00	3,400.00	39,489.00
29	Mr. Sonam Thendup Bhutia	Scientific Assistant	11,140.00	3,400.00	32,400.00
30	Mrs. Chandra Kala Neopaney	Scientific Assistant	12,090.00	3,400.00	32,418.00
31	Mrs. Ongchen Bhutia	Scientific Assistant	12,090.00	3,400.00	36,867.00
32	Mrs. Chandra Chhetri	Scientific Assistant	7,760.00	3,000.00	23,484.00
33	Mrs. Kala Zangmu Bhutia	Scientific Assistant	7,760.00	3,000.00	23,484.00
34	Mrs. Neetu Singh Baraily	Scientific Assistant	7,760.00	3,000.00	23,484.00
35	Mr. Needup TSh. Bhutia	Technical Assistant	8,540.00	2,300.00	25,799.00
36	Mr. Sonam Pintso Bhutia	Lab Attendant	8,540.00	2,300.00	25,799.00
37	Mr. Bhim Bdr. Biswakarma	Lab Attendant	8,540.00	2,300.00	22,048.00
38	Mr. Dilip Tamang	Lab Attendant	8,540.00	2,300.00	25,799.00
39	Mr. Karma Tsh. Pintso Bhutia	Geodetic Surveyor	11,620.00	3,400.00	33,623.00
40	Mr. Kumar Pradhan	Geodetic Surveyor	11,140.00	3,400.00	30,299.00
41	Mr. Tanka Nath Chettri	Geodetic Surveyor	8,090.00	3,000.00	24,270.00
42	Mr. Athop Bhutia	Driver	15,000.00	4,200.00	45,696.00
43	Mr. Nima Gyaltsen Bhutia	Driver	10,870.00	3,000.00	33,010.00
44	Mr. Manoj Kr. Rai	Driver	7,320.00	2,400.00	21,051.00
45	Mr. Suren Tamang	Driver	7,030.00	2,400.00	22,529.00
46	Mr. Jorden Lepcha	Driver	6,480.00	2,400.00	21,302.00
47	Mr. Chewang Rinzing Bhutia	Peon	11,780.00	3,000.00	33,051.00
48	Mrs. Lhaki Bhutia	Peon	9,350.00	2,300.00	25,602.00
49	Mrs. Lakpa Doma Bhutia	Peon	8,980.00	2,300.00	24,721.00
50	Mr. Pradeep Pradhan	Mali	8,400.00	2,300.00	23,341.00
51	Mr. Karma Tsh. Bhutia	Peon	6,150.00	2,200.00	17,996.00
52	Mr. Dinesh Pradhan	Peon	5,900.00	2,200.00	15,938.00

DETAILS OF REGULAR MUSTER ROLL EMPLOYEES
NAME OF THE DEPARTMENT: MINES, MINERALS & GEOLOGY DEPARTMENT

275 <

Sl. No.	Name	Designation	Daily Wage	Total per month as on January, 2016 (inRs.)
1.	Mr. Indra Bdr. Timsina	GIS Assistant	319	9,570.00
2	Mrs. Sonam Choden Bhutia	LDC cum Computer Operator	319	9,570.00
3	Mrs. Sonam Ongmu Bhutia	Computer Operator	319	9,570.00
4	Ms. Tshering Uden Bhutia	Computer Operator	319	9,570.00
5	Mr. Karma Gyatso Bhutia	Driver	275	8,250.00
6	Mr. Gyan Bdr. Chettri	Driver	275	8,250.00
7	Mr. Pensom C. Bhutia	Driver	275	8,250.00
8	Mr. Tshering N. Lepcha	Driver	275	8,250.00
9	Mr. P. Tshering Lepcha	Driver	275	8,250.00
10	Mr. S. Pintso Lepcha	Driver	275	8,250.00
11	Mr. Jiwan Gurung	Driver	275	8,250.00
12	Mr. S. Ongchen Bhutia	Driver	275	8,250.00
13	Mr. Mingma Tshering Lepcha	Driver	275	8,250.00
14	Mr. Nima Lepcha	Driver	275	8,250.00
15	Mr. James Lepcha	Driver	275	8,250.00
16	Mr. Passang Lepcha	Driver	275	8,250.00
17	Mr. Ganesh Lohar	Driver	275	8,250.00
18	Mr. Sanjay Giri	Driver	8,250.00
19	Mr. Pravin Sharma	Survey Assistant	275	8,250.00
20	Mr. B. Prd. Chettri	Drilling Assistant	275	8,250.00
21	Mr. Pabit Pradhan	Drilling Operator	242	7,260.00
22	Mr. Dawa Tshering Bhutia	Drilling Assistant	242	7,260.00
23	Mr. Ram Pd. Sharma	Field Assistant	242	7,260.00
24	Mr. Sangay Dorjee Bhutia	Librarian	242	7,260.00
25	Mr. Kishor Kr. Bishwakarma	Safaikarmachari	220	6,600.00
26	Mr. Hari Bdr. Chettri	Peon	220	6,600.00
27	Mr. Pahalman Chettri	Peon	220	6,600.00

DETAILS OF ADHOC EMPLOYEES

Sl. No.	Name	Designation	Consolidated Salary per month as on January, 2016 (in Rs.)
1	Mrs. Indira Sharma	Assistant Geolosist	25,000.00
2	Mr. Tikendra. Sharma	Assistant Geologist	25,000.00
3	Ms. Norkila Bhutia	Assistant Chemist	25,000.00
4	Ms. L. Pakhrim	L. Retainer	7,000.00

CHAPTER 10

1. The Establishment cost of the Department for the financial year 2014-15 was as follows:-

M.H.	BE	Expenditure	% of Expenditure
2853 (P)	171.60	165.54	96.47%
2853 (NP)	251.07	212.76	84.74%
4853 (Plan)	Nil	Nil	Nil
Total	422.67	378.30	90.60%

CHAPTER 11

REVENUE RECEIPT

Year	Revenue estimate in Lakhs	Revenue realization In Lakhs	Percentage of Revenue
2005-06	RS.8.00	RS. 12.34	154.25%
2006-07	RS.8.00	RS. 13.92	174%

CHAPTER 12

Information available in electronic form

Electronic Format	Description (site address/contents of title location where available etc)	Designation & address of the custodian of information
Website	Under construction	Mines, Minerals & Geology Department

CHAPTER 13

Particulars of facility available to citizen for obtaining information

Facility	Description/location of facility/name etc.	Details of Information made available
Notice Board	Head office, Gangtok

CHAPTER 14

Name, Designation and other particular of Public Information Officer & Asstt. Public Information Officers

Sl. No.	Name	Designation	Phone No.	e mail
1.	Shri. K. D. Bhutia	Principal Director, Appellate Authority	220306
2.	Shri. A. K. Sharma	Director, Transparency Officer
3.	Shri. Upen Silal	Addl. Director, State Public Information Officer	202367	upen_41@yahoo.in
4.	Shri. T. Adhikari	Sr. Chemist, Asstt. Public Information Officer

CHAPTER 15

Monitoring Cell

The Department has constituted a monitoring cell comprising of following members:-

1.	Head of the Team	Shri A.K. Sharma, Director
2.	Research Officer	Shri V. Gurung, Joint Director
3.	Analysts	(i) Shri Keshar Kr. Luitel, Asst. Geologist (ii)Shri Saran Shilal, Asstt. Mining Engineer

The Committee performs the following duties:-

To provide all data of the Department and to co-ordinate with DESM & E.

Issue monthly progress report.

Training of officials.



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