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RTI CONTENTS

 
  CHAPTER  
    1. Introduction  
    2. Organization, function & duties  
    3. Power & Duties of Officers & Employees  
    4. Procedure followed in decision  
    5. Norms set to discharge of functions  
    6. Rules, Regulation, Instruction, Manual and Records for discharging functions  
    7. Categories of documents held by the Public Authority under its control  
    8. Directory of Officers & Staffs  
    9. Monthly Remuneration received by the Officer & Staffs  
    10. Budget allocated to each agency  
    11. Revenue Receipt for last two years  
    12. Information available in electronic form  
    13. Particulars of facilities available to citizens for obtaining information  
    14. Names, Designation and other particulars of Public Information Office and Assistant Public Information Office.  
    15. Monitoring Cell  
     
 

CHAPTER 1

 
 

Introduction

 
  Background, objective/purpose of this Information Hand Book.  
 

The object for preparation of this handbook is to give an idea of transparency, accountability and openness in Government Administration under Right to Information Act, 2005. This information handbook pertains to Mines, Minerals & Geology Department sets out the obligation of Public Authorities concerned under Section 4 (1) of the Right to Information Act, 2005.

 
 

Who are the intended users of this handbook? All citizens, civil society organization, public representatives, officers and employees of public authorities including Public Information Officers and Assistant Public Information Officer and Appellate Authorities, Central and State Information Commission etc.

 
     
  Organization of Information:  
  The information of origination is given chapter wise in the Index.  
     
  Getting Information:  
  The detail information is given in the Notification No. 230/GEN/DOP dated. 22.12.205 issued by Department of Personnel, AR & Training.  
     
  Name & Address to whom contacts:  
  1. Mr. Upen Shilal, Joint Director, Mines, Minerals & Geology Department.  
  2. Mr. T . Adhikari, Asstt. Chemist.,  Mines, Minerals & Geology Department, Government of Sikkim.  
     
  CHAPTER 2  
  Organization, Function and Duties  
  Section 4(1) (b) (1)  
  Particulars of the Organizations, functions and duties:  
    I. Name & Address of the organization:
Mines, Minerals & Geology Department, Government of Sikkim
Below Secretariat Gangtok.
 
    II.

Function and Duties:
1. Control and conservation of entire Mining and Geological activities in the State.
2. Regulation and Development of the major minerals according to National Minerals Conservation Policy.
3. Grant of Certificates of Approval, Prospecting Licenses, Mining Leases for the exploration and exploitation of various major minerals.
4. Levying and collection of royalties on major minerals.

 
     

5. (i) Identification of unstable areas in collaboration with other concerned department suggestion of remedial measures thereof.
(ii) Chemical and Bacteriological studies and examination of water for public use.
(iii) Chemical and Bacteriological test and examination of food and other items with respect to adulteration.
(iv) To investigate for and develop mineral water resources for public benefit.
(v) To install seismograph station and compile seismic data.
(vi) To carry out geo-technical studies of flood behavior of the two major river systems of Teesta and Rangit rivers of Sikkim.

 
      6. Formulation of policies connected with development and conservation of mineral resources including minor minerals which is controlled by Forest Department of the State.  
      7. Participation in joint ventures for mineral resources utilization in the State.  
      8. Training of Personnel.  
      9. Administrative control of Department buildings.  
      10. Matters relating to Sikkim Mining Corporation and other Mining Corporation in the State.  
      11. Public Services Statutory Rules of the Services with which the Department is concerned.  
     
  CHAPTER 3  
  POWER AND DUTIES OF OFFICERS AND EMPLOYEES  
 

Secretary:
The Secretary of the State Mines, Minerals & Geology Department functions as the Head of the Department and is responsible for overseeing that the policies of the government is implemented in its letter and spirit. She accords approval and sanction to all proposals as per the power delegated under the Sikkim Finance Rule. Besides that she exercises administrative powers as prescribed under the rules.

 
 

Principal Director:
Function and duties acts as the head of office and looks after all works pertaining to administration, Geological, Mining, Laboratory & Accounts Section.

 
 

Director :
Director is the overall incharge of administration, Geological, Mining, Accounts & Laboratory Section. He also acts as the vigilance officer for the Department.

 
  Additional Director (I) :  
 

Additional Director (I) is designated as the Managing Director of Sikkim Mining Corporation of the Sikkim Mining Corporation and holds the charge of SMC affairs.

 
 

Additional Director (II) :
Looks after the administration, accounts, lab section and all field activities of the Department, all matters pertaining to Govt. of India.

 
  Joint Director (Geology):
Joint Director (G) is incharge of all field activities and holds additional charge of accounts.
 
  Joint Director (Mining):
Looks after Mining Engineering related works and regulation of minerals as under MMDR Act, 1957.
 
  Joint Director (Lab):
Looks after Lab. wing.
 
  Senior Geologist:
Looks after Geological, Geotechnical investigation and issuance of Stability reports.
 
  Senior Engineer (Mining):
Looks after Mining Engineering related works and regulation of minerals as under MMDR Act, 1957. In addition he looks after the administration section of the Department.
 
  Senior Chemist:
Looks after the lab. section of the Department.
 
  Assistant Geologist : looks after Geological, Geotechnical investigation and issuance of stability reports.  
  Assistant Engineer (Mining):
Looks after Mining Engineering related works and regulation of minerals under MMDR Act 1957.
 
  Assistant Chemist:
Looks after the lab section of the Department.
 
 

Under Secretary:
Under Secretary initiates all proposals pertaining to administration as well as general works. She assists Jt. Secretary. She is appointed as Asstt. Public Information Officer of the department and she is also appointed as Record Officer of the Department.

 
 

Office Superintendent:
The main responsibility is to supervise that all files and papers are timely put up by the subordinate staffs and to forward the same to the next higher officer with his details notes/comments/suggestion duly quoting relevant rules and instruction of the Government as quickly as possible.

 
 

Sr. Accountant:
Sr. Accountant is responsible for timely preparation of all bills, maintenance of proper accounts/cash book, vouchers and to supervise his subordinate staffs.

 
 

Jr. Accountant:
Jr. Accountant is responsible for timely preparation of all bills, maintenance of proper accounts/cash book, vouchers.

 
  Head Assistant:
H.A is responsible for all Adm works, preparation of data, list, timely disposal of files/papers etc.
 
     
  Along with him other ministerial staffs also works under office superintendent and similarly other subordinate accounts staffs works under Sr. Accountant.  
     
  CHAPTER 4  
  GENERAL PROCEDURE FOLLOWED IN DECISION MAKING PROCESS.
Procedure in decision making is being made in accordance with the manual of office procedures.
 
  GENERAL PROCEDURE:  
 

Dealing clerk of the particular section of the department submits the case to the Office Superintendent/concerned officer in the relevant file of the concerned matter alongwith the reference papers, relevant circular precedent book etc. The office superintendent/concerned officer after scrutinizing the note of the dealing clerk! Assistant submits a comprehensive note with his comments/suggestion if any to the section Head or whosoever on the charge. The sectional head examines the case thoroughly in accordance with the Government Rules/departmental instructions as may be issued from time to time and submits notes/views/observations to the next higher authority i.e. Director who in his turn also examines the case and forwards the same to the Secretary of the department with his view/comments/advice on the matter. The Secretary after going through the full notes/proposal either makes decision or forwards the same to the Minister- Incharge for approval and cases requiring policy decision are forwarded to the Chief Minister through Chief Secretary.

 
     
  CHAPTER 5  
 

For smooth and better function of the department general instruction are being issued and advices are taken from all officers and field executives through monthly departmental coordination meetings and if necessary internal orders are also issued.

 
     
  CHAPTER 6  
 

RULES, REGULATION, INSTRUCTION, MANUAL AND RECORDS FOR DISCHARGING FUNCTIONS.
SECTION 4(1) (B) V

 
    1. The Sikkim Government Service Rules, 1974  
    2. The Sikkim Government Establishment Rules, 1974  
    3. The Sikkim Government Service(Confidential ) Rules, 1976  
    4. The Sikkim Government Servants Conduct Rules, 1981  
    5. The Sikkim Government Servants (Discipline & Appeal)Rules, 1985  
    6. The Sikkim Public Service Commission (Exemption from Consultation Regulations, 1986  
    7.  The Sikkim Government Service(Leave )Rules, 1982  
    8. The Sikkim Government Service ( Revised Pay) Rules, 1998  
    9. The Sikkim Government Service(Advancement Grade) Rules, 1999  
    10. The Sikkim Traveling Allowance Rules, 1980  
    11. The Sikkim State Services(Reservation or Seniority)Rules 1980  
    12. The Sikkim Government Financial Rules, 1979  
    13.  The Sikkim Service(Medical Facilities) Rules  
    14 Manual of Office Procedures, 1998  
    15.. Minor Mineral (Development & Regulation) Act 1957.  
    16. Mineral Concession Rules, 1960.  
    17. Mineral Conservation and Development Rules, 1988.  
    18. Other instruction issued by the Government from time to time.  
     
  CHAPTER 7  
 

CATEGORIES OF DOCUMENTS HELD BY THE PUBLIC AUTHORITY UNDER ITS CONTROL
SECTION 4 (1) B VI

 
    1. Copies of Prospecting Licence and Mining Leases.  
    2. Copies of Stability Reports issued.  
    3. Personal files of all staffs of the department  
    4. Duplicate copies of licenses  
    5. Part personal files of officers  
    6. Guard files of all office orders, Circular and notifications  
    7. General correspondence files  
    8. Department vehicles files  
    9. File of all manufacturing units  
    10. Accounts matter files  
     
  CHAPTER8  
 

DIRECTORY OFFICERS & EMPLOYEES
SECTION 4(1) B (IX)

 
     
 
SL. NO.    NAME DESIGNATION   PLACE OF POSTING
1.   Mr. D. P. Sharma, IAS Commissioner cum Secretary   Gangtok
2   Mr. K. D. Bhutia Principal Director cum Managing Director (SMC)   Gangtok
3   Mr. A.K. Sharma Director   Gangtok
4   Mr. Upen Silal Addl. Director   Gangtok
5   Mr. Vivek Gurung Joint Director   Gangtok
6   Mr. Nima Sherpa Joint Director   Gangtok
7   Mr. G.T. Lepcha Joint Director   Gangtok
8   Mr. S.O. Lepcha Joint Director   Gangtok
9   Mr. P.T. Bhutia Joint Director   Gangtok
10   Mrs. Devika R. Gurung Joint Secretary   Gangtok
11   Mr. P.D. Shangdarpa Sr. Chemist cum DDO   Gangtok
12   Mr. I.L. Tewari Sr. Survey Officer   Gangtok
13   Mr. Tilochand Adhikari Sr. Chemist   Gangtok
14   Mr. Saran Shilal Asst. Engineer   Gangtok
15   Mr. Keshar Kr. Luitel Asst. Geologist   Gangtok
16   Mr. Tshering Bhutia Asst. Chemist   Gangtok
17   Mrs. Sonam D. Bhutia Private Secretary   Gangtok
18   Mrs. Durga Mala Rai Private Secretary   Gangtok
19   Mr. Bhim Pd. Bhattarai Asst. Director   Gangtok
20   Ms. Prakiti Pradhan Asst. Geologist   Gangtok
21   Mr. Passang Sherpa Asst. Geologist   Gangtok
22   Mri. Rabindra Kr. Singh Planning Assistant   Gangtok
23   Mr. Om Kr. Pradhan Office Superintendent   Gangtok
24   Mrs. Pempa Lhamu Bhutia Head Assistant   Gangtok
25   Ms. Bhakti Maya Sharma LDC   Gangtok
26   Ms. Soroti Rai LDC   Gangtok
27   Ms. Dawa Lamu Tamang Account Clerk   Gangtok
28   Mr. Narendra Kr. Pradhan Rigman   Gangtok
29   Mr. Sonam Thendup Bhutia Scientific Assistant   Gangtok
30   Mrs. Chandra Kala Neopaney Scientific Assistant   Gangtok
31   Mrs. Ongchen Bhutia Scientific Assistant   Gangtok
32   Mrs. Chandra Chhetri Scientific Assistant   Gangtok
33   Mrs. Kala Zangmu Bhutia Scientific Assistant   Gangtok
34   Mrs. Neetu Singh Baraily Scientific Assistant   Gangtok
35   Mr. Needup TSh. Bhutia Technical Assistant   Gangtok
36   Mr. Sonam Pintso Bhutia Lab Attendant   Gangtok
37   Mr. Bhim Bdr. Biswakarma Lab Attendant   Gangtok
38   Mr. Dilip Tamang Lab Attendant   Gangtok
39   Mr. Karma Tsh. Pintso Bhutia Geodetic Surveyor   Gangtok
40   Mr. Kumar Pradhan Geodetic Surveyor   Gangtok
41   Mr. Tanka Nath Chettri Geodetic Surveyor   Gangtok
42   Mr. Athop Bhutia Driver   Gangtok
43   Mr. Nima Gyaltsen Bhutia Driver   Gangtok
44   Mr. Manoj Kr. Rai Driver   Gangtok
45   Mr. Suren Tamang Driver   Gangtok
46   Mr. Jorden Lepcha Driver   Gangtok
47   Mr. Chewang Rinzing Bhutia Peon   Gangtok
48   Mrs. Lhaki Bhutia Peon   Gangtok
49   Mrs. Lakpa Doma Bhutia Peon   Gangtok
50   Mr. Pradeep Pradhan Mali   Gangtok
51   Mr. Karma Tsh. Bhutia Peon   Gangtok
52   Mr. Dinesh Pradhan Peon   Gangtok
 
     
  CHAPTER 9 - MONTHLY REMUNERATION  
  Name of the Department: MINES, MINERALS & GEOLOGY DEPARTMENT  
  Demand No:25 (Plan/Non Plan)  
  Debitable Head :2853-02-02.001-60-60.00.01 SALARIES (Figures in Rupees)  
 
Sl. No.    Name Designation   Pay in Pay Band (in Rs.) Grade Pay (in Rs.) Gross Pay as on January 2016(including DA,HRA & SBCA in Rs.)
1.   Mr. D. P. Sharma, IAS Commissioner cum Secretary   45,310.00 10,000.00 1,52,378.00
2   Mr. K. D. Bhutia Principal Director cum Managing Director (SMC)   40,680.00 9,500.00 1,27,428.00
3   Mr. A.K. Sharma Addl. Director   37,700.00 8,700.00 1,18,432.00
4   Mr. Upen Silal Addl. Director   34,140.00 8,700.00 1,01,959.00
5   Mr. Vivek Gurung Joint Director   34,310.00 7,200.00 98,793.00
6   Mr. Nima Sherpa Joint Director   26,490.00 7,200.00 80,183.00
7   Mr. G.T. Lepcha Joint Director   26,460.00 7,200.00 80,111.00
8   Mr. S.O. Lepcha Joint Director   28,000.00 7,200.00 81,651.00
9   Mr. P.T. Bhutia Joint Director   24,160.00 7,200.00 74,637.00
10   Mrs. Devika R. Gurung Joint Secretary   24,160.00 7,200.00 74,637.00
11   Mr. P.D. Shangdarpa Sr. Chemist cum DDO   21,940.00 6,200.00 66,973.00
12   Mr. I.L. Tewari Sr. Survey Officer   21,020.00 6,200.00 64,784.00
13   Mr. Tilochand Adhikari Sr. Chemist   21,190.00 6,200.00 65,188.00
14   Mr. Saran Shilal Asst. Engineer   16,550.00 5,000.00 51,289.00
15   Mr. Keshar Kr. Luitel Asst. Geologist   16,550.00 5,000.00 49,164.00
16   Mr. Tshering Bhutia Asst. Chemist   17,080.00 5,000.00 52,550.00
17   Mrs. Sonam D. Bhutia Private Secretary   20,060.00 5,000.00 57,518.00
18   Mrs. Durga Mala Rai Private Secretary   21,850.00 5,000.00 61,778.00
19   Mr. Bhim Pd. Bhattarai Asst. Director   15,330.00 5,000.00 48,386.00
20   Ms. Prakiti Pradhan Asst. Geologist       8000 (Conolidated)
21   Mr. Passang Sherpa Asst. Geologist       8000 (Consolidated)
22   Mri. Rabindra Kr. Singh Planning Assistant   20,980.00 5,000.00 61,832.00
23   Mr. Om Kr. Pradhan Office Superintendent   16,950.00 4,200.00 48,213.00
24   Mrs. Pempa Lhamu Bhutia Head Assistant   15,720.00 3,400.00 43,381.00
25   Ms. Bhakti Maya Sharma LDC   7,170.00 2,600.00 21,162.00
26   Ms. Soroti Rai LDC   6,600.00 2,600.00 19,891.00
27   Ms. Dawa Lamu Tamang Account Clerk   6,600.00 2,600.00 19,891.00
28   Mr. Narendra Kr. Pradhan Rigman   13,190.00 3,400.00 39,489.00
29   Mr. Sonam Thendup Bhutia Scientific Assistant   11,140.00 3,400.00 32,400.00
30   Mrs. Chandra Kala Neopaney Scientific Assistant   12,090.00 3,400.00 32,418.00
31   Mrs. Ongchen Bhutia Scientific Assistant   12,090.00 3,400.00 36,867.00
32   Mrs. Chandra Chhetri Scientific Assistant   7,760.00 3,000.00 23,484.00
33   Mrs. Kala Zangmu Bhutia Scientific Assistant   7,760.00 3,000.00 23,484.00
34   Mrs. Neetu Singh Baraily Scientific Assistant   7,760.00 3,000.00 23,484.00
35   Mr. Needup TSh. Bhutia Technical Assistant   8,540.00 2,300.00 25,799.00
36   Mr. Sonam Pintso Bhutia Lab Attendant   8,540.00 2,300.00 25,799.00
37   Mr. Bhim Bdr. Biswakarma Lab Attendant   8,540.00 2,300.00 22,048.00
38   Mr. Dilip Tamang Lab Attendant   8,540.00 2,300.00 25,799.00
39   Mr. Karma Tsh. Pintso Bhutia Geodetic Surveyor   11,620.00 3,400.00 33,623.00
40   Mr. Kumar Pradhan Geodetic Surveyor   11,140.00 3,400.00 30,299.00
41   Mr. Tanka Nath Chettri Geodetic Surveyor   8,090.00 3,000.00 24,270.00
42   Mr. Athop Bhutia Driver   15,000.00 4,200.00 45,696.00
43   Mr. Nima Gyaltsen Bhutia Driver   10,870.00 3,000.00 33,010.00
44   Mr. Manoj Kr. Rai Driver   7,320.00 2,400.00 21,051.00
45   Mr. Suren Tamang Driver   7,030.00 2,400.00 22,529.00
46   Mr. Jorden Lepcha Driver   6,480.00 2,400.00 21,302.00
47   Mr. Chewang Rinzing Bhutia Peon   11,780.00 3,000.00 33,051.00
48   Mrs. Lhaki Bhutia Peon   9,350.00 2,300.00 25,602.00
49   Mrs. Lakpa Doma Bhutia Peon   8,980.00 2,300.00 24,721.00
50   Mr. Pradeep Pradhan Mali   8,400.00 2,300.00 23,341.00
51   Mr. Karma Tsh. Bhutia Peon   6,150.00 2,200.00 17,996.00
52   Mr. Dinesh Pradhan Peon   5,900.00 2,200.00 15,938.00

 

 
     
 

DETAILS OF REGULAR MUSTER ROLL EMPLOYEES
NAME OF THE DEPARTMENT: MINES, MINERALS & GEOLOGY DEPARTMENT

 
 
Sl. No.    Name   Designation   Daily Wage   Total per month as on January, 2016 (inRs.)
1.   Mr. Indra Bdr. Timsina   GIS Assistant   319   9,570.00
2   Mrs. Sonam Choden Bhutia   LDC cum Computer Operator   319   9,570.00
3   Mrs. Sonam Ongmu Bhutia   Computer Operator   319   9,570.00
4   Ms. Tshering Uden Bhutia   Computer Operator   319   9,570.00
5   Mr. Karma Gyatso Bhutia   Driver   275   8,250.00
6   Mr. Gyan Bdr. Chettri   Driver   275   8,250.00
7   Mr. Pensom C. Bhutia   Driver   275   8,250.00
8   Mr. Tshering N. Lepcha   Driver   275   8,250.00
9   Mr. P. Tshering Lepcha   Driver   275   8,250.00
10   Mr. S. Pintso Lepcha   Driver   275   8,250.00
11   Mr. Jiwan Gurung   Driver   275   8,250.00
12   Mr. S. Ongchen Bhutia   Driver   275   8,250.00
13   Mr. Mingma Tshering Lepcha
  Driver   275   8,250.00
14   Mr. Nima Lepcha   Driver   275   8,250.00
15   Mr. James Lepcha   Driver   275   8,250.00
16   Mr. Passang Lepcha   Driver   275   8,250.00
17   Mr. Ganesh Lohar   Driver   275   8,250.00
18   Mr. Sanjay Giri   Driver   275   8,250.00
19   Mr. Pravin Sharma   Survey Assistant   275   8,250.00
20   Mr. B. Prd. Chettri   Drilling Assistant   275   8,250.00
21   Mr. Pabit Pradhan   Drilling Operator   242   7,260.00
22   Mr. Dawa Tshering Bhutia   Drilling Assistant   242   7,260.00
23   Mr. Ram Pd. Sharma   Field Assistant   242   7,260.00
24   Mr. Sangay Dorjee Bhutia   Librarian   242   7,260.00
25   Mr. Kishor Kr. Bishwakarma   Safaikarmachari   220   6,600.00
26   Mr. Hari Bdr. Chettri   Peon   220   6,600.00
27   Mr. Pahalman Chettri   Peon   220   6,600.00
 
 

 

DETAILS OF ADHOC EMPLOYEES

Sl. No. Name Designation Consolidated Salary per month as on January, 2016 (in Rs.)
1 Mrs. Indira Sharma Assistant Geolosist 25,000.00
2 Mr. Tikendra. Sharma Assistant Geologist 25,000.00
3 Ms. Norkila Bhutia Assistant Chemist 25,000.00
4 Ms. L. Pakhrim L. Retainer 7,000.00

 

 
  CHAPTER 10  
  1. The Establishment cost of the Department for the financial year 2014-15 was as follows:-  
 
  M.H.   BE   Expenditure   % of Expenditure
  2853 (P)   171.60   165.54   96.47%
  2853 (NP)   251.07   212.76   84.74%
  4853 (Plan)   Nil   Nil   Nil
  Total   422.67   378.30   90.60%
 
     
  CHAPTER 11  
  REVENUE RECEIPT  
 
  Year   Revenue estimate in Lakhs   Revenue realization In Lakhs   Percentage of Revenue
  2005-06   RS.8.00   RS. 12.34   154.25%
  2006-07   RS.8.00    RS. 13.92   174%
 
     
  CHAPTER 12  
  Information available in electronic form  
 
  Electronic Format
 
  Description (site address/contents
of title location where available etc)
  Designation & address of the custodian of information
  Website   Under construction   Mines, Minerals & Geology Department
 
     
  CHAPTER 13  
  Particulars of facility available to citizen for obtaining information  
 
  Facility    Description/location of facility/name etc.   Details of Information made available
  Notice Board   Head office, Gangtok    
 
     
  CHAPTER 14  
  Name, Designation and other particular of Public Information Officer & Asstt. Public Information Officers  
 
Sl. No. Name Designation Phone No. e mail
1. Shri. K. D. Bhutia Principal Director, Appellate Authority 220306  
2. Shri. A. K. Sharma Director, Transparency Officer    
3. Shri. Upen Silal Addl. Director, State Public Information Officer 202367 upen_41@yahoo.in
4. Shri. T. Adhikari Sr. Chemist, Asstt. Public Information Officer    
 
     
  CHAPTER 15  
  Monitoring Cell  
  The Department has constituted a monitoring cell comprising of following members:-  
 
  1.   Head of the Team   Shri A.K. Sharma, Director
  2.   Research Officer   Shri V. Gurung, Joint Director
  3.   Analysts   (i) Shri Keshar Kr. Luitel, Asst. Geologist (ii)Shri Saran Shilal, Asstt. Mining Engineer
 
  The Committee performs the following duties:-  
    1 To provide all data of the Department and to co-ordinate with DESM & E.  
    2. Issue monthly progress report.  
    3. Training of officials.  
     
     
     
 

 
 

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